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By Allen Rathey, Keith Webb, and E. M. Wallace.

What prompts school facilities to get on board with green cleaning programs? The answers vary. For some the decision may be driven by health impact, environmental stewardship, or simply compliance.

Keith Webb, Executive Director of Plant Services, Newport News Public Schools (NNPS), Newport News, Virginia, is pleased that the NNPS cleaning program, under Custodial Supervisor Marcella Bullock, received the Green Cleaning Award for Schools and Universities’ Grand–level recognition in 2013 (American School & University, 2015), but he admits achieving this green milestone took many years and got its start through the “back door”.

“When I first started in 2007, I did nothing but observe,” Webb notes. “I saw we were overstaffed and using ineffective tools—such as cloth-bag upright vacuums, mop buckets with wringers for hard floor care, and lots of cleaning chemical—so our ‘front door’ focus was on right-sizing, efficiency and leaning operations.”

This meant eliminating about 50 FTEs—through attrition rather than layoffs—and diverting a sizable sum of money to purchase leading-edge equipment and supplies, including:

  • Backpack-style vacuums—Worn by the operator using a mountaineering-style harness balancing the approximate 10-lb. weight on the hips, and clean about two times the space that an upright-vacuum process can in the same amount of time (ISSA, 2015).
  • HEPA-filtered upright vacuums—Newer upright vacuums with proven performance, bodies that do not leak dust and filters that trap fine particles (Carpet and Rug Institute, 2015).
  • Engineered-Water Auto Scrubbers—Cordless, powered, and quiet (‘green-rated’ under 70db) (LEED, 2015) floor cleaning machines that, equipped with an electrolysis system, can generate onboard cleaning solution from facility water supplies, scrub, and dry (vacuum/squeegee) floors much faster than mopping and with better results (ISSA, 2015).
  • Wall-mounted onsite-generated engineered-water solutions—Produce a cleaning and sanitizing solution onsite using electrolysis of tap water for use in sprayers and other applications (Healthy Schools Campaign, 2015).

Embracing ionized water for cleaning reduced the use of harsher cleaning chemicals by 99%. The resultant cost savings on chemicals helped fund movement toward additional sustainable practices, such as purchasing recycled-content paper and other products. Adding a recycling program to reduce waste has saved the district about $120,000 a year in refuse removal costs.

Training was a key component to NNPS’s evolution to a green program. The value of a green mindset was infused while training custodial staff to use new equipment and products and to improve cleaning methods and standards. 100% of NNPS’ facilities reached the APPA Level 2 cleanliness benchmark. The investment in training and accountability has led to enhanced recognition, performance, and professionalism of custodial staff. (Read more about this in EFC’s 9/17/15 blog.)

Over time, Mr. Webb realized NNPS’s cleaning had “gone green” in a large way, albeit accidentally, by redirecting resources to improving department operations, methods and training that at the same time produced a cleaner, safer, and healthier environment. Green cleaning meshes with the values that underpin the work of NNPS’s Plant Services. First, the program supports the academic agenda by keeping the learning environment clean and safe for both students and staff; it also illustrates the value placed on people by creating a safer, more pleasant work environment for employees and providing them opportunities for professional growth.

Whatever the impetus to ‘go green’, Webb advises peers to start with a single innovation, phase in different green approaches over time, and maintain a long view. “Be patient, it takes time. Consider the life cycle return on investments in staff, equipment, and products and don’t just go with the least expensive upfront option.”

Green cleaning is a WIN-WIN for students, staff, schools, community, and the environment. Perhaps it matters less where schools start that journey, but that they do indeed begin to embrace it.

References

American School & University. (2015). Green Cleaning Award for Schools & Universities. Retrieved from American School & University: http://asumag.com/green-cleaning-award

Carpet and Rug Institute. (2015). Seal of Approval for Vacuums. Retrieved from Carpet and Rug Institute: https://www.carpet-rug.org/CRI-Testing-Programs/CRI-Seal-of-Approval-Program/Vacuums.aspx

Healthy Schools Campaign. (2015). Green Clean Schools Leadership Summit. Retrieved from http://tinyurl.com/od8vd2m

ISSA. (2015). 612 Cleaning Times. Retrieved from http://www.issa.com/education/bookstore/612-cleaning-times-book.html#.Ven3p_Rdfq4

U.S. Green Building Council. (2015). LEED EBOM Version 4. Retrieved from http://www.usgbc.org/credits/eq31

 

Allen Rathey is President of the Healthy Facilities Institute (HFI) and Executive Director of the 501c3 Process Cleaning for Healthy Schools (PC4HS). Call him at 208-724-1508.

Keith Webb is Executive Director of Plant Services for Newport News Public Schools, a 29,000- student school division in southeastern Virginia. In that capacity he oversees construction, renovation, maintenance, energy management and custodial operations of the division’s 72 buildings. A graduate of Virginia Tech, he joined NNPS as Assistant Maintenance Supervisor, eventually rising to his current position.

In 2011 his department earned the prestigious Facility Masters Award at the Platinum level from National School Plant Managers Association in conjunction with the Virginia School Plant Managers Association. In 2012 Keith earned his Educational Facility Professional designation from APPA. In 2013 NNPS received the Grand Award for the greenest cleaning K-12 school division nationally from American School & University magazine and the Healthy Schools Campaign. Facility Cleaning Decisions magazine named him a Manager of Distinction in 2015.

E.M. Wallace is a Research Associate with the Education Facilities Clearinghouse, a program of the George Washington University and the Graduate School of Education and Human Development. She has a background in community health education and enjoys cross-sector work that promotes child health and wellbeing.

The Guide’s primary focus is to recommend good health and safety practices to help ensure safer schools. It is not aimed at preventing intentional violence in schools. Violence in schools has been extensively addressed elsewhere, including numerous documents on the Washington State Office of Attorney General and OSPI websites.

Health and Safety Guide_WA 2003

By Allen Rathey.

Keith Webb, Executive Director of Plant Services, Newport News Public Schools (NNPS), Newport News, Virginia, oversees construction, renovation, and operations for the district’s 30,000 students, served by 5 early childhood centers, 24 elementary schools, 7 middle schools, 5 high schools, 1 middle/high combination school, and 9 program sites.

NNPS received the 2013 Grand-level Green Cleaning Award for Schools & Universities (Sponsored by American School & University magazine, The Green Cleaning Network and the Healthy Schools Campaign), an accomplishment made possible by the custodial team under the direction of Webb’s Custodial Supervisor, Marcella Bullock (American School & University, 2015).

Their secret?  Invest in people through training to improve life skills and professional skills and to foster improved work quality, program cost-effectiveness, worker retention and upward mobility.

In 2015, this is modeled through a pilot cohort of 15 entry-level workers in a state-approved apprenticeship and certification program under the auspices of Thomas Nelson Community College, featuring Custodial Technician I and II levels, a program customized and developed in-house (Virginia Department of Industry and Labor, 2015; Thomas Nelson Community College, 2015).

Line workers completing the Custodial Technician I program get a 3.5% pay raise after year one, and another 3.5% after completion of Custodial Technician II in year two.  The 7% is in addition to annual raises for all employees.

Building and Keeping the “Seven-Percenters”

“We give beginners an opportunity to attend college for free, so to speak,” noted Webb.  Webb also stated, “Thomas Nelson Community College is the State of Virginia’s representative, requiring syllabi and lesson plans within a state-sanctioned program, and they provide qualified teachers when instructional needs are beyond what NNPS can provide internally.”

Year one courses include math and English proficiency, using computers and the Internet for research, computer management of work orders, green cleaning and, overall, teaching the “behaviors of successful people,” notes Webb.

Annual coursework consists of 144 hours of classroom time, followed by 2,000 hours of fieldwork under the mentoring of custodial leads and/or area supervisors.

Graduates receive a handsome certificate of completion from the Commonwealth of Virginia in addition to “college-attendee” prestige and receive pay incentives based on meeting defined standards.

“We are big on expectations, and we make them clear,” adds Webb.   “The goal is to train and retain workers by building them up personally and professionally, providing attractive pay-raise incentives based on learning and skill milestones, and getting them involved in continuing education as they matriculate out of the two-year program.”

Mr. Webb expects Thomas Nelson Community College to provide continuing education credit opportunities for those who complete the two-year curricula.  “We expect this program will not only improve our green cleaning program and make our schools healthier, but lower our turnover and retraining costs, as 20% of new employee wages go toward getting them trained and prepared,” he notes.

As employees stay longer with better training, they can advance to leadership positions if desired.  Senior-level custodial staff members receive management level training via Cleaning Management Institute’s basic and advanced programs, with bonuses tied to course completion (Cleaning Management Institute, 2015).

When schools invest in a sound learning culture and standardized training becomes embedded, it fosters continuous improvement, personal and professional development for all team members, and improved facility outcomes.  Investment in the custodial workforce improves service and is a key ingredient of making school facilities cleaner, safer, and healthier.


Quick Facts

Apprenticeship Training Program for Custodial Technicians

A partnership between Newport News Public Schools (NNPS), Thomas Nelson Community College, and the Commonwealth of Virginia

Purpose

Ensure the professional development of the Custodial Services employees by providing relevant education and on-the-job training

Benefits to Custodial Staff

  • Advanced knowledge and skills
  • On-the-job training
  • Industry certification
  • Increased pay for higher level of skills
  • Potential for career advancement

How it Works for Maximum Results

Incorporates classroom and field Instruction, performance monitoring, and financial incentives

  • 144 hours of classroom training per each certificate course – conducted at the local community college, a vocational technical center, or at a NNPS facility
  • 2,000 hours of on-the-job training with a highly skilled mentor
  • Recommendation from a Senior Custodian, Lead Custodian II, and Custodial Area Supervisor
  • Satisfactory performance evaluation
  • 5% salary increase and a title of Custodial Technician I (with a Certificate of Completion) for successful completion of Year 1 program

An additional 3.5% salary increase and a title of Custodial Technician II (with a Certificate of Completion) for successful completion of Year 2 program


References

  • American School & University. (2015). Green Cleaning Award for Schools & Universities. Retrieved from American School & University: http://asumag.com/green-cleaning-award
  • Cleaning Management Institute. (2015). Custodial Technician Training Program. Retrieved from Cleaning Management Institute (CMI): http://www.cminstitute.net/custodial-technician-training-program
  • Thomas Nelson Community College (2015). Thomas Nelson Apprenticeships. Retrieved from Thomas Nelson: http://tncc.edu/workforce/business/apprenticeships
  • Virginia Department of Labor and Industry. (2015). Virginia Registered Apprenticeship. Retrieved from http://www.doli.virginia.gov/apprenticeship/registered_apprenticeship.html

Allen Rathey is President of the Healthy Facilities Institute (HFI) and Executive Director of the 501c3 Process Cleaning for Healthy Schools (PC4HS).  Call him at 208-724-1508.

Keith Webb is Executive Director of Plant Services for Newport News Public Schools, a nearly 30,000-student school division in southeastern Virginia.  In that capacity, he oversees construction, renovation, maintenance, energy management and custodial operations of the division’s 72 buildings.  In 2011 his department earned the prestigious Facility Masters Award at the Platinum level from National School Plant Managers Association in conjunction with the Virginia School Plant Managers Association.  Keith earned his Educational Facility Professional designation from APPA in 2012.  Facility Cleaning Decisions magazine named him a Manager of Distinction in 2015.

By Dr. Linda Lemasters.

In 1973 Thurgood Marshall wrote the dissenting opinion in San Antonio Independent School District v. Rodriguez:

It is an inescapable fact that if one district has more funds available per pupil than another district, the former will have greater choice in educational planning than will the latter. In this regard, I believe the question of discrimination in educational quality must be deemed to be an objective one that looks to what the State provides its children, not to what the children are able to do with what they receive. That a child forced to attend an underfunded school with poorer physical facilities [emphasis added], less experienced teachers, larger classes, and a narrower range of courses than a school with substantially more funds—and thus with greater choice in educational planning—may nevertheless excel is to the credit of the child, not the State. Indeed, who can ever measure for such a child the opportunities lost and the talents wasted for want of a broader, more enriched education?

Though written 42 years ago, we continue to face many of the same disparities. I wrote about educational disparities a few months ago, but I would like to be more specific in my concerns. As a college professor in educational leadership, hardly a day goes by that an article, a conference announcement, an email, or a piece of research comes across my desk about the achievement gap. The gap is a real detriment to our country with a waste of talent, and immeasurable in its affect on our society.

In the same articles, email, or research, varied solutions are proposed. Nearly all of them go back to the genesis of teaching, leadership, technology, supplies, class size, and/or many other suggestions, and some, if not all, of these factors may be interrelated. Sad to say, there is only a small group of educators in America who relate some of the achievement gap to where our children learn. There is even a more select group that conducts research relating the gap to the condition of the schools. The schools in most need of repair are often those who report lower overall achievement scores. These schools are found in the poor areas of our cities, towns, and rural districts and are disproportionately attended by severe low-income and minority students.

The question is: Are these facilities contributing to the achievement gap? The Education Facilities Clearinghouse recently commissioned C. Kenneth Tanner, Professor Emeritus, University of Georgia, to conduct a meta-analysis of effects of school design on student success. He was able to identify best practices in schools and school design:

  • Safety and security measures, as defined by Tanner’s meta-analysis, have a statistically significant impact on student outcomes.

Students need to feel free from gangs, hunger, intruders, violence, social disparities, and persecution. As Maslow’s hierarchy indicates, humans need to feel secure and have a sense of belonging, safety, and confidence. Have you noted inner city schools in which the very physical setting alarmed your sense of safety and security?

  • Quiet places and spaces for reflection have a statistically significant influence on student outcomes.

Students need places that make them feel they are needed and belong in the school environment. Again, Maslow wrote about self-actualization and its dependence on both belonging and a place for reflection. All children need small personal learning spaces, alcoves to read, and small group spaces for interaction in safe, dry, and clean facilities. In poorly funded districts, overcrowding and inadequate facility maintenance are more often the reality.

  • Color is statistically significant in its effect on student achievement.

Tanner (2015) wrote: “Color patterns throughout the facility can influence motivation. Hot colors encourage students to become more physically active, while cool colors tend to convey a reassuring effect.” If you have not seen them personally, think about the school facility pictures you have seen where the paint is so old, dull, and peeled you cannot even tell what color it is. Sad to say, students affected by the achievement gap often are relegated to these rundown schools.

  • Ample state-of-the-art technology for teachers and students makes a statistically significant contribution to student achievement.

It is impossible for the educator to know how teaching and learning will be influenced by technology in the future; however, are students in our less wealthy districts being afforded the same technological opportunities as students in the more wealthy districts? How can we expect the same outcomes without the same opportunities; i.e., computers to take home (iPads, Chromebooks, or other handheld devices), computer labs, and teachers knowledgeable about technology and how to use it as a learning and teaching tool?

These are only four of Tanner’s statistically significant findings. In total he identified twelve findings and fifteen best practices. All fifteen classifications in his research are postulated to have positive effects on student outcomes. I encourage you to read his research and ask yourself the question: Are your schools providing equal facilities to all children? Or, are there inequities that may contribute to the achievement gap?

As noted a few paragraphs ago, Marshall spoke of poor school facilities over four decades ago. He did not call it the achievement gap, but he spoke of opportunities lost and talents wasted. We can debate how to solve the problem, and discussion is needed. The school facility, however, is a “fixable” component of improving student achievement. Why are so many schools districts across the nation not enabled to improve the places where our students learn—especially for the minority and low-income students most affected by the achievement gap?

References and Resources:

Ballenger, K. A. (2014). The grave disparities in modern education, segregation, and school budgeting: A comparison between Brown v. Board of Education and San Antonio Independent School System District v. Rodriguez. Knoxville, TN: Trace: Tennessee Research and Creative Exchange.

Lacoe, J. (2013, March). Too scared to learn? The academic consequences of feeling unsafe at school. New York: Institute for Education and Social Policy (IESP). Retrieved on August 7, 2015 from http://steinhardt.nyu.edu/scmsAdmin/media/users/ggg5/Working_Paper_02-13.pdf

Martorell, P., McFarlin, Jr., I., & Stange, K. (2014, December). Investing in schools: Capital spending, facility conditions, and student achievement. Retrieved from Federal Reserve Bank of New York on August 7, 2015: http://m.newyorkfed.org/research/education_seminar_series/Stange.pdf

Service Employees International Union. (n.d.). Falling further apart: Decaying schools in New York City’s Poorest Neighborhoods. Retrieved on August 7, 2015: http://www.seiu32bj.org/wp-content/uploads/2013/05/falling-further-apart1.pdf

Smith, C. D. (2014). Continued disparities in school facilities: Analyzing Brown v. Board of Education’s singular approach to quality education. Tennessee Journal of Race, Gender, & Social Justice, 3(1), p. 38-66.

Tanner, C. K. (2015). Effects of school architectural designs on students’ Accomplishments: An meta-analysis. Retrieved from the Education Facilities Clearinghouse (EFC) on August 17, 2015: http://www.efc.gwu.edu//library/effects-of-school-architectural-designs-on-students-accomplishments-a-meta-analysis/

Vincent, J. M., & Filardo, M. W. (2008, June). Linking school construction investments to equity, smart growth, and healthy communities. Retrieved from Center for Cities & Schools (CC&S) and Building Educational Success Together (BEST) on August 7, 2015: http://citiesandschools.berkeley.edu/reports/Vincent_Filardo_2008_Linking_School_Construction_Jun2008.pdf

Linda Lemasters, Director, Education Facilities Clearinghouse

Linda is an associate professor in the Graduate School of Education and Human Development of the George Washington University, where she advises students, directs student research, and directs a project at Taibah University in the Kingdom of Saudi Arabia. Her areas of expertise and research include educational planning, facilities management, and women CEOs. She actively conducts research concerning the effects of the facility on the student and teacher, publishes within her field, and has written or edited numerous books including School Maintenance & Renovation: Administrator Policies, Practices, and Economics and book chapters including a recent chapter, Places Where Children Play, published July, 2014 in Marketing the Green School: Form, Function, and the Future.

By C. Kenneth Tanner, 2015.

Architectural scholars have called for a complete working alternative to existing ideas about architecture in general.  Since 1997 the School Design & Planning Laboratory has sought a similar alternative for school architecture, including the total educational environment, and worked persistently toward this goal.  Hence, the objective of one primary cluster of SDPL research was to extend innovative ideas of these highly respected scholars to the field of educational architecture.  Findings from the body of research, as discussed in this document, have also been interlocked to Maslow’s hierarchy of needs pyramid.  The purpose for effecting this association was to guide how we think about the physical environment’s capacity to motivate individuals, especially students in school environments.

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U.S. Environmental Protection Agency, 2015

The School IAQ Assessment app provides you with a “one-stop shop” for accessing guidance from EPA’s IAQ Tools for Schools Action Kit with proven strategies for specifically addressing important issues such as ventilation, cleaning and maintenance, environmental asthma triggers, radon, and integrated pest management. Whether you are developing, sustaining or reinvigorating your IAQ management program, this tool will help you identify and prioritize IAQ improvements district-wide.

View More Information or Get the Ap

About a dozen elementary school students in pink leotards and butterfly wings pranced in front of Turner Elementary School as a crowd of a few hundred cheered them.

“They are so pretty,” said Lisaura Naverrete, a mother of three Turner students in the crowd, which was flanked by large dirt piles, wheelbarrows and dozens of shovels and pickaxes.

Gardening is a great way to get children to connect with nature and learn more about fresh fruits, vegetables and healthy eating. But that’s not all. These gardens also offer children the opportunity to experience hands-on lessons in science, math and language arts. Spring is the perfect time to start thinking about cultivating one of these living libraries, whether it’s a small herb garden on a windowsill, a community garden, or a larger garden at your child’s school. Gardens can promote your child’s learning, healthy eating habits, and appreciation for nature.

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